Minutes of the Annual Meeting of The Kartuli Ensemble, Inc.

held at the house of Kevin Kirk, Sunday 17 March 2002

Members in attendance: also briefly present by Internet or phone:

The meeting began with a reading of the Ensemble's Articles of Incorporation and unamended by-laws. Richard Osborne pointed out that Minnesota law now requires the board to be elected by the membership rather than the outgoing board. This change had been made to the by-laws at an earlier meeting but a copy of the amended by-laws was not available at this time.

The membership list was reviewed and, with 12 of approximately 50 members present, a quorum was declared.

It was unknown whether the corporation is still registered in Minnesota. There was discussion of whether the Ensemble should remain incorporated and whether it should reincorporate in another state. Mimmu pointed out from her experience that incorporation is generally very helpful in handling funding of a not-for-profit organization. The board asked Richard Osborne to look into the corporation's current status and the requirements for reinstating the corporation in Minnesota if it is dissolved. Richard will apply for reinstatement if the corporation is dissolved, and will submit his address as the corporation's registered address.
(Subsequently, Richard has submitted the paperwork to reactivate and register the Kartuli Ensemble, Inc. in Minnesota, for a $35 filing fee + $25 fee for retroactive reinstatement.)

The following slate of candidates for the board was presented and approved unanimously:

The board members present elected the officers of the corporation:

President
Charlie Baum
Secretary
Glenn Knickerbocker
Treasurer
Kevin Kirk

Kevin presented the financial report: The Ensemble has a bank balance of approximately $1000, in an account that now is charged a monthly fee of $17 for "analysis." Kevin will update the address on the account to be his own address, and he will look into moving the account to a bank with lower or no fees (Trish suggested Ulster Savings Bank).

The members present discussed the organization of the Ensemble into chapters, criteria for singing membership, and direction of Ensemble concerts. It was decided that Hudson Valley chapter and Iveria would act as autonomous chapters of the Ensemble, and that Glenn Knickerbocker would be the music director for the Ensemble for the term of the current year (in addition to directing the Hudson Valley chapter). Glenn will be responsible for selecting performers for Ensemble concerts, coordinating repertoire between chapters, and working with outlying members without local chapters to prepare for concerts.

The members present decided to pursue the goal of attending and performing at the conference in Tbilisi in October 2002, possibly with an additional week in the Kutaisi area afterward. Jim Sloan mentioned that the NOMAD festival will probably be in late October or early November, making it a good target to shoot for whether we go to Georgia or not. Jay and Richard also invited the Ensemble to gather in Minnesota for the weekend of 8-9 June 2002 and perform on 9 June at a theological conference at Saint Olaf College for which Jay is organizing music.

The meeting was adjourned with song, with Jim Sloan teaching a Gurian setting of "kriste aghsdga" (Christ is Risen) to the Hudson Valley singers.

These minutes were approved by a majority of the board on Monday 9 April 2002.


11 March 2002

Meeting date set: Sunday 17 March 2002

Based on the responses to the notice below, the date of the Kartuli Ensemble's 2002 Annual Meeting has been set for Sunday 17 March, gathering at 2:00 PM to begin business at 3:00 PM. Hopefully, we'll finish up by 6:00 so that those of you coming in from a long distance can get on the road afterward. If you know anyone we've missed, please pass this invitation on!

The meeting will be at Kevin Kirk's house in Cornwall-on-Hudson, New York, a few miles south of I-84 on the west side of the Hudson. Please let Kevin <kkirk@us.ibm.com> and me <NotR@bestweb.net> know for certain if you'll be attending, so Chris knows how many people will be invading the house and I know how many copies of our current repertoire to bring with me. If you can't make it in person but will be available and would like to try to teleconference in using Microsoft NetMeeting, let us know for certain in advance so we can make sure Kevin's computer is set up to use my camera. My success rate for connecting with NetMeeting has been around 30%, so if you have a better suggestion for videoconferencing software let me know that too! Alternatively, we could just set up an audioconference over MSN Messenger.

Hope to see you there!

--Glenn


As of this writing, the announcement has been sent to:
* Matthew Abbate * Trish Agar Glenn Allin Julian Anthony * Bill Ashby
* Charlie Baum * Alex Bialy Guy Brewer * Steve Brinckerhoff * Bill Brooks
Greg Burnside * John Burt Marc Butler * Ludwig Djaparidze * Luke Dokla
Eamon Dolan * Joe Finetti Alan Gasser * Stuart Gelzer Ira Gewolb
* David Gillman Richard Gilly * Aram Hollman Endre Jobbagy Geoff Kabaservice
Frank Kane Sam Kendall * Kevin Kirk * Glenn Knickerbocker * Roy Kosonen
* Mark Kuprych Carl Linich Mark Little * Jay Longan Oliver Miller
* Leith Murgai * Ben Nields Hugh Olmsted * Richard Osborne * Will Parker
* Cathy Raymond * Mike Saunders * Jim Sloan Glenn Storrs Bill Teska
Ernie Tucker Josh Valleau * David Wald * Rich White * Jim Wilson
Ray Williams
(*: response received)
Here are directions to the abode of
Kevin, Christine and Nathan Kirk
7 Bay View Terrace
Cornwall-on-Hudson, NY 12520
(845)534-8422
If utilizing the NYS Thruway I-87:
  1. Take the RT-17K exit, exit number 17, towards NEWBURGH(I-84)/STEWART AIRPORT.(0.8 mi.)
  2. Keep LEFT at the fork in the ramp. (0.4 mi.)
  3. Turn LEFT onto NY-17K E. (2.3 mi.)
  4. Turn RIGHT onto US-9W. (3.7 mi.)
  5. (at top of hill) Take the RT-218 ramp. (0.3 mi.)
  6. Merge onto NY-218. (1.7 mi.) -
    After about 0.5 mi., bear left at flashing red light (staying on NY-218)
    After about 0.5 mi. more, Village Pizza will be landmark on left
    After about 0.3 mi. more, NY-218 curves right and then left
    The street sign is not easy to see ahead of time, but is the first left-hand street after the quasi-S-turn (immediately before it, on your right, will be the white arch of Camp Olmsted)
    Counting the house on the corner, we are the 5th house on the left, a pale green ranch with a semi-circular driveway

If utilizing I-84 from the east side of the Hudson River:
  1. Take the RT-32 exit, exit number 10S, towards NEWBURGH(US-9W S). (0.2 mi.)
    (this is the 2nd exit, immediately after crossing the Newburgh-Beacon Bridge)
  2. Keep RIGHT at the fork in the ramp. (0.0 mi.)
  3. Merge onto NY-32. (0.2 mi.)
  4. Turn RIGHT onto US-9W. (5.0 mi.)
  5. (at top of hill) Take the RT-218 ramp. (0.3 mi.)
  6. Merge onto NY-218. (1.7 mi.) -
    After about 0.5 mi., bear left at flashing red light (staying on NY-218)
    After about 0.5 mi. more, Village Pizza will be landmark on left
    After about 0.3 mi. more, NY-218 curves right and then left
    The street sign is not easy to see ahead of time, but is the first left-hand street after the quasi-S-turn (immediately before it, on your right, will be the white arch of Camp Olmsted)
    Counting the house on the corner, we are the 5th house on the left, a pale green ranch with a semi-circular driveway

If utilizing I-84 from the west side of the Hudson River:
  1. Take the US-9W exit, exit number 10, towards NEWBURGH(RT-32). (0.2 mi.)
  2. Turn RIGHT onto US-9W. (5.0 mi.)
  3. (at top of hill) Take the RT-218 ramp. (0.3 mi.)
  4. Merge onto NY-218. (1.7 mi.)-
    After about 0.5 mi., bear left at flashing red light(staying on NY-218)
    After about 0.5 mi. more, Village Pizza will be landmark on left
    After about 0.3 mi. more, NY-218 curves right and then left
    The street sign is not easy to see ahead of time, but is the first left-hand street after the quasi-S-turn (immediately before it, on your right, will be the white arch of Camp Olmsted)
    Counting the house on the corner, we are the 5th house on the left, a pale green ranch with a semi-circular driveway

23 January 2002

Welcome back to the Kartuli Ensemble!

This letter is to invite all members of the Kartuli Ensemble to our long overdue "Annual" Meeting in the Hudson Valley on either late afternoon of Sunday 17 March or the evening of Saturday 16 March 2002. Even if you haven't sung with us since that first wonderful tour of Georgia in 1990--or before--if you'd like to continue to be a member of the Ensemble, we hope you can join us, in person or (if we can manage the technology) by teleconference.

As the year 2000 slipped by with little of the predicted computational havoc (until November when it was created without the aid of computers), you might have stopped to remember that it was the fifteenth anniversary of the Kartuli Ensemble's founding. The year passed without a single performance or even gathering of the Ensemble.

Ten years ago, the Kartuli Ensemble was a highly flexible performing group with chapters in several locations hosting concerts at one place or another just about every month. Under Guy Brewer's highly able direction, we steadily improved our performances, and in 1996, after two more trips to Georgia, the Ensemble was recognized with the country's highest award, the State Prize of Georgia.

Unfortunately, by 1999, through various circumstances, the Ensemble came to depend on a shrinking core group of singers in the Hudson Valley to mount performances, and, after one last concert in November, that group shrank to too few to fill out the parts. Around the same time, Rich White, busy with a baby daughter, resigned as president of the Ensemble, and Guy's agreement with the board to direct the Ensemble was allowed to lapse. It has taken over two years to bring in new singers in the Hudson Valley and build up repertoire to present a short concert at the very end of 2001.

Now we have an invitation to sing at a conference in Tbilisi in October 2002, and a lot of questions to answer about the Ensemble before we can respond to the invitation:

We'll try to start answering these questions at the meeting in March. We also need to elect a new board and officers--particularly a president, since we've been without one for two years.

Please pass on this letter to anyone we may have missed. It's available online at <http://members.aol.com/notr/kartuli/2002meeting.html>. Please return the attached form as soon as possible so we can plan the meeting and send you notice of the exact time and place. Return it by e-mail to NotR@bestweb.net or by mail to:

Glenn Knickerbocker
PO Box 894
Marlboro, NY 12542

Thank you--

Charlie Baum, Secretary
Kevin Kirk, Treasurer
Glenn Knickerbocker, acting director, Hudson Valley chapter


(Sorry, I don't have any form processing set up here; you'll just have to cut and paste this into an e-mail.)

Name:
E-mail:
Address:

[ ] I am a member of the Kartuli Ensemble.
[ ] I'm not a member but would like to join.
[ ] Please remove me from the membership list.

[ ] I can attend the meeting on [ ] Saturday 16 March [ ] in person   [ ] remote
[ ] Sunday 17 March [ ] in person   [ ] remote

[ ] I would like to serve on the board.
[ ] I nominate for the board ______________________________.

Do you have any suggestions for conferencing software/services?





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